Automation for Cleaning Services
Instant quotes. Recurring scheduling. Auto-billing.
Cleaning businesses lose customers to faster-quoting competitors, lose money to no-show jobs, and lose hours to manual recurring scheduling. The fix is simple, cheap, and exists already in the bigger national operators — we bring it to local Cambridgeshire cleaning firms at SME prices.
The pain we keep hearing
- Quote requests fragmented. Phone, email, Facebook DMs, website form — quotes come from 4 places, nothing centralised. Some never get followed up.
- Recurring vs one-off scheduling is messy. Weekly cleans, fortnightly cleans, end-of-tenancy. Different rules, different team allocations. Currently in a paper diary.
- Team routing inefficient. Two cleaners crossing town when they could swap jobs. Wasted hours weekly.
- Recurring billing manual. Weekly customers invoiced monthly by someone exporting hours. Manual reconciliation. Errors creep in. Cashflow lags.
What we typically build
Online instant-quote tool
Customer inputs property type, rooms, square footage, frequency. Returns price immediately. Confirms via SMS link. Job slot booked.
Recurring schedule management
Weekly/fortnightly customers auto-scheduled. Skip/swap/pause self-serve. Cleaning team gets next-day schedule each evening.
Team routing optimiser
Daily route per cleaner optimised for total miles. Reassigns when sickness/cancellations happen.
Auto-billing + reconciliation
Job completed → invoice auto-generated → Stripe/GoCardless billing. Recurring customers billed monthly automatically. Reconciliation built-in.
Where it applies
- Domestic cleaning firms. Single-cleaner to 10+ cleaner operations. Weekly/fortnightly recurring model.
- Commercial / office cleaning. Evening/early-morning contracts, B2B billing, longer-term contracts.
- End-of-tenancy & one-off specialists. Higher-value per-job, mostly student/move market in Cambridge.
- Carpet / oven / deep-clean specialists. Single-job specialists, high-margin, booking-driven.
How we deliver — 5 phases
Discovery
30-min call + 60-90 min structured scoping. Fixed-price quote.
Design
Architecture doc, you sign off before any code.
Build
Git from day 1, weekly demos.
Deploy
Shadow mode → restricted live → full live.
Handover
Docs, runbook, training, 30 days bug-fix.
Full methodology at how we build.
Pricing guidance
Quote tool + scheduling £1,200–£2,200. Add team routing + auto-billing £900–£1,500. Full cleaning suite £3,500–£4,500. Monthly run £80–£250.
Where we're based
Wisbech-based, covering Cambridgeshire and surrounds.
Nearby areas we cover
- Cambridge (CB1–CB4)
- Peterborough (PE1–PE9)
- Wisbech (PE13)
- Ely (CB7)
- Huntingdon (PE29)
- St Neots (PE19)
Real engagement walkthroughs
No fabricated testimonials here. Instead, see what real engagements look like end-to-end:
Related services
Frequently asked questions
Quote tool — how accurate?
Within 10-15% bands typically. Customer gets a real number immediately; final invoice may adjust slightly. The instant-quote difference vs "we'll send someone" is the conversion uplift.
What about cleaner-to-customer matching (one regular cleaner)?
Built-in — customer's preferred cleaner gets priority allocation. Holiday/sickness routing keeps the same cleaner when possible.
GoCardless or Stripe for recurring?
Both supported. GoCardless cheaper for recurring monthly (Direct Debit). Stripe for ad-hoc one-off jobs. Mix freely.
What about cleaner pay reconciliation?
Hours/jobs tracked per cleaner. Weekly payroll export to Xero / QuickBooks / Sage. No manual timesheet collection.
Customer portal — necessary?
Customers can self-serve skip/swap/cancel. Reduces phone calls 70-80%. Most modern cleaning businesses now offer this — without it you're behind.
How fast until ROI?
Quote-tool conversion uplift visible immediately. Scheduling efficiency gains 4-6 weeks. Auto-billing cashflow improvement 2-3 weeks.
Start with a 30-minute call
Tell us about the workflow that's costing you the most time. We'll tell you honestly whether automation pays back for your specific case.